How to Add New Inventory in Zelph

Adding inventory in Zelph allows you to define how much stock you have available for specific product variants — and ensures that quantity is synced across all connected sales channels like Shopify.

✅ Step-by-Step: Adding Inventory

1. Go to the “Inventory” section. From the sidebar, click Inventory > Add Inventory.
2. Select the product and variant.
   • Under Product, search for the item you want to add stock to.
   • Under Variant, select the specific size or variation (e.g. 3.5 UK).
   • If the variant doesn’t exist yet, use the “add a new variant here” link to create one.
3. Enter available inventory. Set the quantity available for this variant (e.g. 5 units).
4. Set pricing.
   • Selling Price: The price you’re listing the product for
   • Cost Price: Your internal cost
   • Compare-at Price (optional): The higher reference price displayed as a strikethrough (e.g. “Was £120, now £100”)
   • Currency: Defaults to your workspace’s currency (e.g. British Pound)

   Zelph will automatically calculate your margin and profit per unit.

5. Assign location & inventory type.
   • Primary Location: Choose the stock location (e.g. Brighton, Warehouse A).
   • Type: Choose how this inventory is sourced. Options include:
     • Owned – You physically hold and own this stock.
     • Supplier – Stock owned and held by one of your suppliers; you list it but don’t hold it.
     • Seller (Warehouse) – Stock held at a seller’s warehouse.
     • Seller (Remote) – Stock held remotely by a seller (e.g. an external location).
     • On-Demand – Stock that’s sourced or made to order when a sale occurs.
   • You can also tick Taxable if VAT/sales tax applies to this inventory.
6. Click Create. Hit Create to add the inventory.

🔁 Real-Time Inventory Syncing

Zelph handles inventory syncing across all connected stores and platforms in real time:

• If you add inventory in Zelph, it’s pushed to all connected stores (e.g. Shopify UK, Shopify EU).
• If a unit sells on any store, Zelph automatically deducts it from the shared inventory pool.
• ✅ Two-way sync with Shopify: If you adjust inventory directly in Shopify, the change is automatically pulled back into Zelph and reflected everywhere.

This ensures your inventory is always up to date — no overselling, no spreadsheets, no manual syncing.

🔒 Inventory Permissions When Subscribed to a Supplier

If you’re a retailer subscribed to a third-party supplier’s inventory:

• You cannot adjust the supplier’s stock levels inside Zelph.
• Only the supplier can update their inventory.
• You’ll see the current available inventory in your store, with stock control staying in the hands of the supplier.

This protects inventory integrity and ensures accurate fulfilment across the supply chain.

🛠 Tip: Central Inventory, Multiple Channels

You can have one source of inventory powering multiple Shopify storefronts. For example:

You have 5 units of ASICS Gel-1130 (3.5 UK) connected to:

• Shopify UK
• Shopify EU

If one unit sells on Shopify EU, Zelph will:

• Decrease the stock to 4 units
• Push that update to all connected stores
• Reflect the change in your Zelph dashboard in real time